Prepare for a right outdoor exhibition show

Outdoor exhibitions need more attention than the usual ones, here are some tips for preparing it right

Though you’ve got identical goals at an outside event as you are doing with an inside one, your preparation and designing of the expo stand can seem quite different. 

From your expo event style to the weather, there is a range of things to make sure the show could be a success. Whether or not you’re a first-time exhibitioner or a veteran, here are 5 tips to stay in mind for your next outdoor show.

  • Plan for Weather Conditions

One of the largest hurdles which will create or break an outside event is the sudden climatic conditions. It is unpredictable, and you’ll not have a backup to rearrange your outdoor exhibition stall design or products on display, therefore plan wisely. 

Throughout the planning part, opt for weather-proof materials which can stand against nature’s extreme conditions.

  • Visit the Exhibit Area Before the Show

Outdoor events are distinctive as they don’t continuously have outlined areas for exhibitors like indoor shows. Your host may offer tents or alternative territorial markers, however, there are a lot of possibilities that you’re given the freedom to use the area that you find a match as per your requirements.

Unless you’ve attended this specific outdoor show area before, visit the venue beforehand to urge an improved understanding of the area you’re operating with. Visit the location with your exhibition design company to understand the stall layout for exhibition add items, like the need for extension cords, generators, or carpet that you might have not considered. 

Get an adequate idea of the area to work out the foundation that has to be arranged down with your show booth design. You’ll additionally need to survey the flooring for irregular structure and other outdoor threats.

  • Protect your Convention Booth Design from Sunlight

Rain isn’t the sole component that would create or break your success. Over time, exposure to harsh daylight may cause long-run injury to your displays. Some event hosts can offer awnings or tents, so make sure to confirm its availability. 

It’s wise to buy your technology, exhibition booth, and choosing your staff. Most exhibit homes offer weather-proofing provides for this specific reason.

  • Choose Your Modular Exhibition Stall Wisely

One of the simplest elements of outdoor shows is that the large open space that the exhibitors can utilize. This free flow area allows you to showcase many products and services to your potential customers. Otherwise, you and your expo stand staff are stuck with your booth building expense, transportation, and logistics.

Keep in mind that expos are effective for networking and forming relationships, and also the chance of getting a business deal in such an event is somewhat minimal.

  • Look After your Exhibition Stall Staff

The people you set on the front lines of your exhibit are even as vital as a custom booth design. Whether or not you’re attending a show in the middle of summer or winter, your exhibition stall staff’s comfort is compact by the temperature.

No matter how well trained your staff is, if they’re not dressed appropriately, their performance can suffer. Make sure the staff are dressed according to the weather, whilst still looking professional. Think about investing in company jackets to enhance the brand image and indirectly promoting it.

It’s no secret that operating a booth requires a lot of effort. Add that to the fact that if the event is outdoors, your staff might require more time than usual. 

Select your staff for your expo stand adequately, so that they can have breaks and shifts. Despite the change in climatic conditions, your staff can perform best with recess time to freshen up.

An essential part of taking care of your expo stand staff is providing food and beverages. This could simply be unnoticed with the hustle and bustle of networking and obtaining leads. Your staff must stay hydrated. Apart from that, stay equipped with the first aid kit for any medical emergency.

If you need help planning and executing your next expo, get in touch with us.

Exhibition construction companies

About Us

SOL Gmbh is a large format exhibition stand design and build agency. We are experts in custom built exhibition stands, portable displays for promotions and activations as well as modular display stands for conventions and conferences. From building complex expo stands to customising small display kits, we can serve you anywhere in Europe.

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Cell: +49 152 36967869

Hanauer Landstraße 291B, Frankfurt am Main 60314, Germany.

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