Vitafoods Europe Stand Builder in Barcelona, Spain

Vitafoods Europe 2027 runs 18-20 May 2027 (Tuesday to Thursday) at Fira Barcelona Gran Via, Av. Joan Carles I 64, 08908 L'Hospitalet de Llobregat, Barcelona. It is organised by Informa Markets. Note that this is the next edition - the 2026 show ran 5-7 May 2026 and has already taken place.

The 2026 edition ran 5-7 May 2026 and is finished. If you are seeing May 2026 dates on another page, they are last year's. The next edition is 18-20 May 2027, and it sits about two weeks later in May than the 2026 show, so any deadline you carried over from last year needs shifting.

Yes, and this is the core of what we design for at Vitafoods. But sampling a supplement ingredient is not like sampling food - it is a dry sample handed over with its documentation. We build a sample display with separated, labelled positions, a documentation point (screen or printed spec sheets and certificates) within reach of each sample, and seated space for a formulator to go through it with you. If part of your range is temperature-sensitive, we add cold storage where it is needed.

Usually far less than exhibitors expect. Powders, capsules, dry extracts and most botanicals are ambient-stable for the three days. Live probiotics, some omega and lipid samples and certain enzymes are the real exceptions. Sort your sample list into ambient and cold, tell us which items are temperature-sensitive, and we fit a single under-counter cold unit rather than a refrigerated wall - which usually saves both budget and floor area.

We label it at the sample. Supplement ingredients often carry allergen origins - soy-derived lecithin, dairy proteins, shellfish-derived glucosamine, tree-nut extracts - and a formulator wants that visible at the sample position, not buried in a folder. Each sample position on the display carries its allergen and country-of-origin line, and samples with different allergen profiles are kept in separate, labelled positions. We do not provide regulatory advice, but we make sure your own compliance material is displayed where buyers actually look.

From around EUR 4,500 for a modular sample stand up to roughly EUR 28,000 for an 80 m² double-decker. A modular 18 m² sits in the EUR 4,800-EUR 10,100 range; a hybrid stand in the low twenties of square metres with the documentation system built in typically runs from EUR 8,500; a larger custom stand with a private consultation area starts around EUR 16,000. Those figures include design, build, graphics, road freight, installation, dismantling and organiser paperwork.

Included: the free 3D design before you sign, build and inspection in our Frankfurt workshop, graphics, road freight to Barcelona, installation, dismantling, an on-site supervisor, a dedicated project manager and the organiser and venue paperwork. Not included: floor rental (bought from Informa Markets), hall services ordered from Fira Gran Via, catering supply, staff passes and your own team's travel and accommodation.

We build and dry-assemble it in our Frankfurt workshop, photograph it for your sign-off, then move it to Barcelona by road and install it with our own crew. You approve the physical stand before it leaves Germany, which is a very different guarantee from approving a render and hoping.

No. Both are in the EU single market, so the stand moves as intra-EU road freight with no customs file and no temporary-import paperwork on its critical path. Your ingredient samples travel as a separate shipment with their own documentation, which keeps their timeline independent of the build.

For a custom stand, three to four months before the show is comfortable; it gives room for design rounds, your documentation content and the fabrication slot. Modular stands can be turned around faster. Because the 2027 edition sits about two weeks later than 2026, work your internal deadlines from the confirmed 18-20 May 2027 dates, not from last year's calendar.

Send your stand number, floor area and a rough sense of how many samples and how much documentation you are displaying, and you will have a 3D design and one all-inclusive price within about 48 hours, along with the list of venue services you need to order and the dates they are due.

It depends less on frontage than on how many technical conversations you want to hold at once. A 9-18 m² stand suits a focused range with one documentation point and a seat. Twenty to thirty-six square metres lets you run several parallel consultations with the sample-and-dossier system built in. Forty square metres and up gives you a private consultation area and room for a deep portfolio. Send your range and we will advise honestly - we would rather size it right than oversell you metres.

Yes, and for an annual show like Vitafoods it usually pays. A modular system frame stays in our Frankfurt warehouse between editions; the next year costs a graphics refresh and a freight leg rather than a fresh build. The sample-and-documentation layout also carries over well because your display logic does not change much year to year.

Count your consultation seats, not your square metres. Because the productive interaction here is a seated technical conversation, the real limit is how many of those can run at once. As a rough guide, plan for one seated consultation position per two to three staff on the stand, plus space for people to work the open display. We size the seating to the team you are bringing.

Yes. Space confirmation follow-up, hall services, electrical and rigging orders, and the Fira Gran Via access and delivery paperwork are all part of the build. We also give you a dated deadline list so nothing organiser-side is missed.

It is on the edge of Barcelona in L'Hospitalet de Llobregat, between the city and the airport, roughly 10 km from Barcelona-El Prat, with its own Metro access. It is a separate, larger venue from the older Montjuïc site in the city itself, so make sure your team and any couriers have the Gran Via address, not the city-centre one.

Barcelona hotels fill and price up around the larger Fira Gran Via shows, so book early. Staying near a Metro line into the venue is usually easier and cheaper than staying immediately beside the hall. We can advise on where our own crews stay for builds here.

Yes. Our install and supervision crews for Barcelona builds include Spanish speakers, which matters for venue liaison, deliveries and any on-the-day issue with Fira Gran Via.

Yes. We build country and regional pavilions - a shared structure with individual ingredient suppliers displayed within it, each with its own sample-and-documentation position. It is a common and cost-effective way for a group of smaller suppliers to take a stronger presence than any of them could alone.

The stand and your samples are separate shipments, which is deliberate - a problem with one does not hold the other. Our crew and on-site supervisor are there through build-up and the show, so if something needs re-planning on the day, there is someone with authority on the stand rather than at the end of a phone.