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Stay prepared for your next domestic exhibition show

Adopt the right agenda for a domestic exhibition show

Keep yourself prepared for a successful domestic exhibition show

Despite decades of experience, anxiety still overruns everyone that something is missing or one last thing is yet to be done. It isn’t simply your packing list, but the myriad of details that your team requires to feel confident whenever the stress makes a comeback. The stress is unnecessary since all can be controlled with a little planning and preparation. Thus, some worthy tidbits below to help you make your show reach the zenith.

From missing a charger for the electronics stand display design to clipboards and business cards, things happen in the rush of getting things done on time.

Advance Preparation

  • Inspect your advance cargo

One last time to make sure nothing was missed. Any last-minute things may be overnighted to your hotel room for safety before your arrival.

  • Organize a binder for every expo stand staff

From your company that features native maps and data, directions and photos of the expo exhibit design setup, everyone’s flight, and accommodation arrangements, and anything that the exhibition stall staff may need on-site.

  • Update your calendar and your out-of-office message

Leave your complete itinerary for the team staying at the workplace.


  • Maintain a backup of all of your vital phone and email contacts

You need to be in touch with your 24-hour show contact and your

 personnel. A lost, stolen or broken phone will leave you feeling helpless at the time when you want it most. 

Additionally taking a cloud backup, a physical address book (along with written copies of core documents) may be a lifesaver.

  • First aid and private care kit should be a must 

While your usual list of toiletries, breath mints, and hand sanitizer are vital for all the meetings and greeting you’ll do. Bandages and ointments are useful for surprising papercuts or heel blisters from long days in dress shoes. 

Along with your prescription medications, take care to bring painkillers, eye drops, antihistamines, and antidiarrheals for any unforeseen problems. Take care to follow agency tips for packing liquids.

  • Your personal and professional travel supplies

You need to have snacks, business cards, tweezers, duct tape, tiny scissors, a needle and thread, a leatherman or connected multi-tool, smoothing iron, travel pillow, extra travel bag tags, zip ties to keep the stand expo wiring neat, and few zip lock bags.

  • Your tech gadgets

You need to have redundant systems within the event of loss or power loss. Your phone, laptop/tablet, a transportable LAN hotspot, multiple device charging cords/station, a portable power bank, noise-reducing headphones for the flight, and 2 USB sticks can get you through a tech crisis. 

Make sure to store the extra devices and the rest of the packaging behind the exhibition booth design and not near any counter.

  • For the exhibition show attire 

Two pairs of comfortable shoes are required. Make sure to pack a nice range of clothing for the exhibit show, post-hours events, sleepwear for the hotel, and airline travel.

Travel Day

  • Keep your airline documents within reach

Most travelers usually sign in online and prefer digital boarding passes. Still, it may be useful to print out a backup copy of your boarding pass, reservation details, itinerary details, and confirmation details.

  • Carry a valid ID

The security administration asks all travelers to carry a real and valid ID-compliant driver’s license or alternate acceptable identification to fly domestically. Travelers won’t be able to cross the security check without it. 

All state DMVs already issue compliant licenses, whereas others are granted an extension to form their internal processes and IDs compliant. There are a variety of alternative styles of acceptable ID.

  • Observe rules for checked and carry-on baggage

Security agencies recently thought about loosening security checks at some small and medium airports. Thanks to these constantly-changing rules, it’s best to perpetually check current rules. 

Since every domestic airline additionally has distinctive rules and charges associated with checked and carry-on baggage, check the airline’s website for acceptable weight, baggage dimensions, and alternative restrictions. 

Applying and paying for the security precheck service may perhaps be a worthy investment for frequent travelers. Agencies wish to avoid wasting time at arrival and avoid the trouble of removing shoes, belts, etc. at security checkpoints.

For a lot of recommendations on exhibiting, Get in touch or visit our website. Have a secure trip and a productive expo!

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Exhibition construction companies

About Us

SOL Gmbh is a large format exhibition stand design and build agency. We are experts in custom built exhibition stands, portable displays for promotions and activations as well as modular display stands for conventions and conferences. From building complex expo stands to customising small display kits, we can serve you anywhere in Europe.

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Cell: +49 152 36967869

38 Spangerstraße, Düsseldorf,
40599, Germany.

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